James Sharp & Co Privacy Notice

James Sharp & Co is an independent stockbroking partnership and member of the London Stock Exchange. This privacy notice outlines the kind of data that James Sharp & Co (as a “Data Controller”) collects from you and will explain how we use your personal information that we collect. Where we hold your information, we will endeavour to notify you of any amendments to this privacy notice and provide you with details of what to do next.

What information do we collect about you?

James Sharp & Co will collect information about you when you become a client of ours to access products and services we offer. Information we collect may consist of the following:

  • Personal details,
  • Family details,
  • Lifestyle and social circumstances,
  • Financial details,
  • Employment and education details: and
  • Goods or services provided.

We also process sensitive classes of information that may include

  • Physical or mental health details,
  • Offences and alleged offences

This information is collected when you complete our application form to enable us to fulfil our due diligence requirements in verifying your identity and when accessing your financial circumstances for the products we offer. We may also collect information when you subscribe to our communications, electronic or otherwise.

We may generate new personal information as a result of the business we conduct (such as statements including financial details). We may also link the different types of data that we collect or generate in order to appropriately administrate and tailor our services to you. Not providing the information that we would require may mean that we do not offer our services to you through legal obligation.

When you use our website, we may collect tracking information by using technologies including cookies such as your browser type, the operating system you use, the name of your internet service provider and pages visited on the site. James Sharp & Co gets this information to increase the functionality and user-friendliness of our website and to better tailor our website to your needs. For example, we may want to know how long the average user spends on our website, or which pages get the most attention. Information such as this will only be used in aggregate form and will not identify you personally.

James Sharp & Co will also hold information on job applicants, current and former James Sharp & Co employees. All information provided by you will only be used for the purpose of progressing your application or to fulfil any legal or regulatory requirements if necessary. This information will be held securely by us and will not be passed to any third parties for marketing purposes. The information we may require is used to assess suitability of employment or for general employment administration and will be retained for no longer than is necessary.

How will we use the information about you?

Personal information that you supply to us may be used in several ways, such as:

  • To act as an intermediary for financial transactions,
  • To administer your account in line with regulatory requirements,
  • To maintain our own accounts and records,
  • To help provide the best services we can for you, our client,
  • For Fraud, Money Laundering & Market Abuse Prevention,
  • For statistical analysis,
  • to email you communications regarding products and services we think may be of interest to you: and
  • To aid general employment administration.

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themselves and with other organisations. Where this is necessary we are required to comply with all aspects of the General Data Protection Regulations (GDPR). We have listed below examples of parties we may need to share your personal information with in order to process that information:

  • Family, associates, and representatives of the person whose personal data we are processing,
  • Financial organisations,
  • Business associates and professional advisers,
  • Identity management specialists,
  • Debt collection and tracing agencies,
  • Suppliers and service providers,
  • Central government,
  • Law enforcement and prosecuting authorities,
  • Ombudsmen and regulatory bodies,
  • Courts and tribunals,
  • Educators, examining bodies and training providers,
  • Current, past, or prospective employers: and
  • Employment and recruitment agencies.

These parties may be either data controllers themselves or data processors which will have their own privacy notices for you to view.

Lawful Basis for Processing

James Sharp & Co processes all personal data in a lawful, fair and transparent manner. The main lawful basis for processing that James Sharp & Co adheres to is that of legal obligation, as James Sharp & Co is subject to FCA record-keeping requirements (with powers granted under the Financial Services Act 2012 and the Markets in Financial Instruments Directive (MiFID II) 2014), along with the Proceeds of Crime Act, Money Laundering Regulation 2017 & the Serious Crime Act 2015 requirements for processing client data. These rules and regulations also provide the lawful basis for any special category data outlined previously that we may collect.

The lawful basis for processing employee data is that of both a legal obligation (in line with the various UK employment laws in use) and contractual, in that the processing is necessary for a contract the employee and the firm will have in place for the purposes of employment.

James Sharp & Co may also process certain personal information under the consent lawful basis when dealing with subscribers to our regular communication of weekly stock news highlights or other electronic communications of a similar nature, with it being easy for individuals to withdraw consent at any time.

Protecting & retaining your information

Your privacy is important to us. James Sharp & Co is committed to safeguarding the personal information you have provided to us and protect your privacy appropriately using robust systems and processes.

The information you provide us will be held securely by us and/or our data processors whether the information is in electronic or physical format.

Your information will be retained, where required, in line with the relevant rules or regulations that James Sharp & Co must adhere to under the legal obligation lawful basis of processing. Any other information collected outside of this lawful basis will be kept for as long as necessary, whether under contract or until consent is withdrawn.

Marketing

James Sharp & Co will only use your personal information to administer your account and to provide the products and services you have requested from us, unless you agree for us to email you communications regarding products and services we think may be of interest to you.

James Sharp & Co will not directly share your information for marketing purposes with companies outside of James Sharp & Co. However, our website uses Google analytics and Google's re-marketing technology. This technology enables users who have already visited our online services and shown interest in our services to see targeted advertising on Google partner network websites. Likewise, users that are similar to the visitors of our websites can be addressed. The advertising will be displayed through the use of website cookies. Using cookies, the user behavior on a website can be analysed and subsequently utilised to provide targeted product recommendations and advertising based on the user's interests. Please refer to our Cookies Policy for more information.

If you would prefer to not receive any targeted advertising, you can deactivate the use of cookies for these purposes through Google. Alternatively, users can deactivate the use of cookies by third-party providers by visiting the Network Advertising Initiative's deactivation website.

Please note that Google has its own data protection policy, which is independent of our own. We assume no responsibility or liability for their policies and procedures. Please read Google's privacy policy before using our websites. How Google uses data

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of files containing your personal information, please contact us and we will carry out your request.

James Sharp & Co want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate.

Links to other Websites

This privacy notice does not cover the links within our website linking to other websites. We encourage you to read the privacy statements on the other websites that you visit.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you at the following address:

James Sharp & Co

The Exchange
5 Bank Street
Bury
Lancashire
BL9 0DN

Tel 0161 764 4043